CoachNow Coach Blog

Now Offering FREE Custom Bulk Uploads for all CoachNow Users

CoachNow upload 100+ athletes at once on a light blue background with an icon of a person. an iphone 15 showing the spaces feature on coachnow app showing 5 people's profiles with a big yellow question mark at the bottom.
Transitioning your athletes to a new software can be quite intimidating.

And this transition can also mean a LOT of work for you as a coach - uploading their information and ensuring everything is organized can be daunting, especially for coaches with dozens or even hundreds of athletes.

But with CoachNow, we make this transition super easy. We have a dedicated staff ready to do all the heavy lifting for you, totally free of charge.

Whether you're an individual coach or a large organization looking to streamline your athlete management process, we’re here to make your life easier.

Let’s get to it. Here’s a step-by-step guide for a custom bulk upload.

Step 1: Create Your Spreadsheet

First things first, we'll need a Spreadsheet file containing the athlete information you want to upload.

You can easily create this file using spreadsheet software like Microsoft Excel or Google Sheets.

Alternatively, you can access a template we’ve created for you at this link.
To use the template, just download in your preferred format.

Step 2: Provide All Relevant Athlete Information

When we upload your csv, we can leverage any and all of CoachNow’s robust communication features to organize and optimize your account.

The only two columns we need are the Athletes’ full names and email addresses. With that info, we can build a Space for each of the athletes.

However, we strongly recommend you also create a Template with a welcome message that automatically applies to the new Spaces we create. This minimizes confusion and lets your athletes know they’ve landed in the right spot.

You can also ask us to create specific Lists, Groups, and even custom Channels to organize your athletes effectively. Simply specify who goes where and we’ll take care of the rest.

Again, check out this link for a full list of all the properties we can map to your athletes.

Step 3: Submit the Sheet

Once completed, please submit your sheet in the form below:
If you have any trouble, you can also email your sheet to

Step 4: Notify Athletes and Wait for an Email Confirmation

After you submit the sheet above, tell your athletes they will receive an invite to CoachNow shortly.

Once the upload is complete on our end, our team will reach out directly with a confirmation.

At that point, we’ll also let you know if we ran into any issues.

In most cases, we will complete the upload within one business day.

Feel free to reach out for an update if we take any longer than that:

That’s it!

It’s never been easier to transition ALL your athletes to CoachNow.

No manual data entry or time-consuming organization.

Leverage our expertise to spend less time on administrative tasks and more time doing what you do best – coaching and guiding your athletes to success.

If you're unsure about anything or need assistance along the way, don't hesitate to reach out to our dedicated support team.

See you next week!
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